Privacy Policy

The Asian Federation of Exhibition & Convention Associations (“AFECA,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website “www.afeca.asia” and when you engage with AFECA’s programs, events, and services.

1. Information We Collect

We may collect the following categories of personal information:

• Personal Identification Data: Name, job title, organization, email address, phone number, mailing address.
• Membership & Event Data: Information provided when applying for membership, registering for events, or participating in AFECA initiatives.
• Technical Data: IP address, browser type, device information, operating system, and usage data (pages visited, time spent).
• Communication Data: Records of correspondence with AFECA, including inquiries and feedback.
• Other Voluntary Data: Information you provide when submitting forms, surveys, or participating in research.

2. How We Use Your Information

AFECA may use collected information to:

• Provide membership and association services.
• Process event registrations, applications, and participation.
• Communicate with you regarding AFECA activities, updates, and industry news.
• Maintain and improve our website, digital platforms, and user experience.
• Conduct surveys, research, and reporting for industry development.
• Ensure compliance with legal obligations and organizational governance.

3. Legal Basis for Processing

Depending on your location, AFECA processes personal data under one or more of the following legal bases:

• Consent – where you voluntarily provide data.
• Contractual necessity – where data is needed to provide services or membership benefits.
• Legitimate interests – including organizational management, communication, and research.
• Legal obligations – compliance with applicable laws and regulations.

4. Data Sharing & Disclosure

We do not sell personal information. However, AFECA may share information with:

• Member Associations & Partners – where relevant for joint activities, events, or services.
• Service Providers & Contractors – IT, event management, or communication providers under strict confidentiality agreements.
• Authorities – when required to comply with legal obligations or lawful requests.

5. Data Retention

We retain personal data only as long as necessary for the purposes described above or as required by law. Once no longer needed, data will be securely deleted or anonymised.

6. International Data Transfers

As a regional association with members across Asia and beyond, AFECA may transfer and store personal data across different jurisdictions. We will take reasonable steps to ensure that your information is handled securely and in accordance with this Policy.

7. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to:

• Improve website functionality and performance.
• Analyse traffic and user behaviour.
• Enhance user experience.
• You may disable cookies through your browser settings; however, this may affect some site functionality.

8. Your Rights

Depending on applicable laws (e.g., GDPR, PDPA), you may have the right to:

• Access, correct, or update your personal data.
• Request deletion of your information.
• Object to or restrict certain processing.
• Withdraw consent at any time.
• Lodge a complaint with a data protection authority.

Requests may be sent to secretariat@afeca.asia.

9. Data Security

AFECA takes appropriate technical and organizational measures to safeguard personal data against unauthorised access, loss, misuse, or alteration. However, no system is fully secure, and we cannot guarantee absolute protection.

10. Third-Party Links

Our website may contain links to external sites. AFECA is not responsible for the privacy practices or content of third-party websites. We encourage users to review the privacy policies of any external sites visited.

11. Updates to This Policy

AFECA may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date. We encourage you to review this Policy periodically.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us at:

Asian Federation of Exhibition & Convention Associations (AFECA)
Email: secretariat@afeca.asia
Website: www.afeca.asia